Online boardroom meetings are becoming more popular as a method for companies that have remote participants to conduct meetings. This technology has a variety of advantages over traditional face-to-face meetings, such as lower travel expenses, greater accessibility, and improved governance. These meetings are designed to be primarily aimed at making decisions about how a company will best address the most pressing issues while also fulfilling the fiduciary obligation of the board on behalf of shareholders.
The success of a virtual board meeting depends upon the preparation and planning. Start by selecting a time that is suitable for everyone. Consider their schedules for work and meals times. Also, ensure that your video conference platform allows both audio and video and that you can record your meetings. Send your remote colleagues an agenda clearly laid out and any documents they might require to review prior to the meeting.
During the online board meeting, you should try to keep the discussion on track and productive. If you are concerned that the discussion is becoming off-topic, ask participants to take a short break or mute their voices. Additionally, you should strive to keep the meeting brief and to the point, since long discussions can take up energy and reduce engagement.
If you are looking to improve collaboration in virtual meetings, choose a video-conferencing platform with simple collaboration tools. This will let teams collaborate simultaneously on the same document and will enhance the overall experience of the meeting.
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